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30 Apr 2016

A company's grey fleet identifies the number of employees'personal vehicles been useful for the business's business journeys. Fleet management involves putting together steps, procedures and policies to manage and regulate the usage of employees'vehicles for work related travels.

All the Companies that set up this sort of fleet are those whose employees do not require to take a lot of business related trips. Grey fleet is viewed by most as a price saving alternative to buying or renting cars simply for the business's business related trips especially if the mileage travelled by employees for business every month or year is very low. For some of those companies, this is the approach to take however for some it isn't. There are many factors that is highly recommended before deciding to choose the grey fleet option instead of buying or leasing a couple of cars for business related trips. If the grey fleet is properly set up and managed it can actually cost the organization way less than other options.

Most individuals are of the opinion that managing a gray fleet only costs a company the mileage expense claims made by drivers for every journey they make and that employers are not responsible for the employees when they are employing their private cars for business. They're huge misconceptions as the organization generally is not only responsible for the employees when they are employing their personal cars but generally have to put these employees'cars on the business's insurance and manage them like the organization owns them. fleet management

A gray fleet manager or management software might be necessary depending on the size of the fleet. If it's a small-sized fleet, a fleet manager who'll be responsible for managing everything related to the fleet might be sufficient as generally good usage of Microsoft excel is enough for managing all grey fleet related data. Where in actuality the fleet is just a large one, a fleet management software will be required to manage most of data related to employees'vehicles. There are a few major factors that needs to be consider when deciding whether your company should set up this sort of fleet.

Initial thing you will need to take into account is how your company intends to manage the grey fleet, Policies need to be put set up to ensure the driver and the business's safety and compliance to road rules. This can be achieved by ensuring license checks, vision checks, driver risk assessment, online driver training, vehicle safety inspections, MOT checks and insurance checks are regularly carried from all drivers and their vehicles.

Carry out research about what alternatives your company has asides establishing a gray fleet by comparing the price, risks and great things about establishing a gray fleet instead of buying, hiring or leasing vehicles solely for company use. Also there's a have to see if employees'vehicles are suited for the kind of journey that they will be utilized for.

Learn if you have an alternate way for your employee to close that deal or have that extremely important meeting without going on a business trip. Discouraging needless business trips can help your company save some money. Lots of organizations now use video conferencing applications to own meetings using their business partners rather than travelling.

The company will need to consider Health and safety risks to its employees that are also the grey fleet drivers. Duty of care compliance rules which all fleet drivers will need to comply with must be set up. Also the organization will need to be keeping track of and managing the CO2 emission of the vehicles in their grey fleet. vehicle tracking systems

To conclude, grey fleet has its benefits if policies and rules come in area for it to be properly managed. If your company is considering one, weigh your options and when it seems to be the very best one then choose it.


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